Having a collective goal helps team members who have never had the chance to interact in person feel a sense of connection with each other. Managers need to set clearly defined goals and expectations for their remote teams. This allows everyone to participate but doesn’t result in a three hour meeting, which would end up being counterproductive. For larger teams, consider grouping employees by parts of a project and having one person from each group be the dedicated speaker for the meeting. The shorter the meeting the better, plan for about 5 minutes of talk time per team member. These meetings should be held no less than twice a month, more frequently if there’s a troublesome project or impending deadline.

By keeping the meetings focused and not allowing any one person to hog the microphone, employees stay engaged and view the meetings as something to look forward to.

To run an effective debrief meeting, everyone on the team must have a turn to speak, and firm rules around how long each person can speak for should be to keep the meeting focused and respect everyone’s time.

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